DocuPro
Document management system

A document management system configured around your documents

DocuPro — also known as GoDocuPro — is a Windows document management system (DMS) that captures, indexes, secures, and routes documents using your organization's own document types, metadata, permissions, and workflows. This page explains what it does, who it fits, and how it compares.

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DocuPro document management system: document search results with index fields and a document preview
Document search — results filtered by index fields, with preview

What a document management system does — and how DocuPro does it

Every DMS has to get documents in, describe them, protect them, move them, and let people work with them. DocuPro handles each step on one platform, and each step is configured by your team.

01 — Capture
Direct upload, the GoDocuPro VPD virtual print driver, Patch-T batch scanning, an Outlook add-in, per-user import email addresses, and bulk import jobs. Every path indexes the document on the way in.
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02 — Configure
Document groups, document types, index and keyword fields, external lookups, folders, and permissions are defined by your administrators — around your business, not a template.
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03 — Search
Keyword search over index fields returns the right document in seconds, and deep links open a document straight from your other applications.
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04 — Secure
Microsoft Entra ID single sign-on, user groups, folder permissions, and index-based security rules — applied consistently to search, queues, printing, and export.
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05 — Process
Linear workflows with stages, queues, and custom tasks. Rule-based or round-robin routing, Stage Manager, and SMTP notifications with conditions.
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06 — Work
A built-in viewer with annotations, stamps, signatures, manage/replace pages, separator and merge, and version history with revert. The original is always retained.
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Documents become processes

Indexing is what turns a scanned page into a record you can route. An invoice indexed by Vendor, Amount, and Department can be assigned to the right approver automatically; a claim indexed by Employer can be hidden from everyone but its adjuster.

DocuPro workflow tasks: documents assigned to stages and queues
Workflow tasks — each stage has its own queue and task set

Who DocuPro fits

Document-heavy processes with their own shape
Claims, matters, invoices, personnel files, loan files — anything with its own document types, fields, and stages.
Windows environments with Microsoft Entra ID
DocuPro runs on Windows and authenticates users with Entra ID SSO; groups map to what each role may do.
Teams replacing an older or heavier system
Bulk import jobs move repositories with millions of documents, mapping existing metadata onto your new index fields.
Organizations that want to own their configuration
Administrators add types, fields, rules, and workflow stages in the application — no consultant in the loop for routine change.

Document management by industry

Same platform, different document types. See how DocuPro is typically configured for:

Workers' compensationInsuranceLegalAccounting & APHuman resourcesFinancial services
Going paperless?
Batch scanning, the VPD print driver, and import email addresses are how organizations stop filing paper. See the paperless office guide.
Paperless office with DocuPro →
Replacing an existing system?
Compare DocuPro with the platforms teams most often migrate from, and see how bulk import jobs move the archive.
OnBase alternative →DocuWare alternative →Laserfiche alternative →

Document management system FAQ

What is a document management system?

A document management system (DMS) captures documents from scanners, email, and applications; stores them with searchable metadata (index fields); controls who can see and act on each document; and routes documents through business workflows such as review and approval. DocuPro does all of this on a Windows platform configured around your own document types.

What is the difference between DocuPro and GoDocuPro?

They are the same product. DocuPro is the document management system; GoDocuPro is the brand and domain (godocupro.com), and you will see the “GoDocuPro” name on components such as the GoDocuPro VPD virtual print driver.

Is DocuPro cloud or on-premises?

DocuPro is delivered as a cloud-hosted service. Users work from Windows and sign in with Microsoft Entra ID single sign-on; the application is registered in your own Entra ID tenant, so your admins control who is provisioned and deprovisioned.

How is DocuPro different from a shared drive or SharePoint folders?

Folders store files; a DMS indexes them. DocuPro attaches structured index fields to every document, enforces security by those values, and moves documents through workflows with tasks and notifications — none of which a folder tree provides.

What does DocuPro cost?

Request a demo. Tell us what you file today and how it needs to be processed; we set up a DocuPro environment with your document types, walk your team through it, and quote pricing for your organization.

Can DocuPro replace OnBase, DocuWare, or Laserfiche?

For organizations whose needs are capture, indexing, search, security, workflow, and a viewer, yes — and bulk import jobs migrate the existing repository. See the comparison pages for what to evaluate.

See DocuPro set up for your documents
Tell us what you file today and how it needs to be processed. We'll configure a demo environment with your document types and walk your team through it.
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Configured around your documents, not a template.Request a demo